EHR conversions are complex, time-consuming and resource-intense initiatives that place especially high importance on effective program management, as staff bandwidth can be spread thin across the organization.  Additionally, vendor “model” rollout methodology can leave your organization exposed and prone to major gaps.

To increase the likelihood of an on-time, on-budget initiative, e4 provides our clients with all the learning, tools and tactics from previously successful conversion projects. These LEAN Engineering Playbooks combine LEAN software and methods which are proven to drive projects efficiently to provide a transparent, timely and accountable path forward for your team and your vendor (with specialization in both Cerner and Epic implementations). Our LEAN Governance Model eliminates program roadblocks and accelerates critical decision making, creating full transparency and accountability. This LEAN Governance Model, in conjunction with e4caster and e4 testing programs, provides executive leadership with complete visibility into the program, and enables leadership to make well-informed decisions about their readiness and the readiness of the system.

As a full-service partner, e4 can also provide a dedicated team of senior project managers, program architects, and subject matter experts in all areas of the conversion program to support your staff and  implement best practices.

Selection and Pre-Planning
Ready…
Planning and Readiness
Set…
Implementation and Go-Live
Go!
•  System Conversion Readiness
•  Program Planning
•  Program Management
•  HIM Health Check
•  Critical Success Factors
•  Project Management
•  eMPI Remediation
•  Program Establishment: Tools/Model
•  Project Staffing
•  CDM Update
•  Project Plans
•  Build Analysts
•  Master Files Clean-up
•  Testing Plans
•  SMEs
•  Program Planning
•  Resource Plans
•  Trainers
•  Governance
•  Process Redesign
•  Legacy Support
•  Assessments
•  Clinical Workflows
•  Testing and Validation Services
•  Pre-Planning/Evaluation
•  Revenue Cycle Workflows
•  Go-Live Support Services
•  Total Cost of Ownership
•  HIM Workflows
•  Coding/CDI Services & Support

Stabilization & Optimization Services

e4 can help to identify and prioritize areas for enhancement and implement a comprehensive optimization strategy, providing a full complement of IT and HIM services while supporting ongoing maintenance, upgrades and new project requests. e4 also offers flexible Go-Live Support and Legacy System Application Support services to helps our clients navigate this critical path in their program.

  • e4caster provides a 360-degree view of program health at your fingertips.

    Implementation of Add-on or Additional Applications

  • Analysis of Current Performance (Data Use, Integration, Security, Clinical and Financial Workflows)
  • Process Design for Managing Optimization Requests, Ongoing Maintenance and Project Work
  • End User Adoption and Post Live Training Needs
  • Backfill Support for Third Party and Legacy Systems
  • Full HIM Services
  • Process/Workflow Assessments and Optimization
  • Onsite and Remote Staffing, Training and Education
  • Coding and CDI Services and Support

 

 CASE STUDY: LEAN Engineered EHR Conversion Strategies

Lessons Learned from a Successful LEAN Engineered EHR Conversion at Winthrop-University Hospital

Winthrop University Hospital (WUH), a 591-bed university-affiliated medical center and New York State-designated Regional Trauma Center located in Mineola, NY, recently embarked on a Cerner Soarian Big Bang EHR conversion, transitioning to both Cerner Soarian Financials and Cerner Soarian Clinicals. By utilizing a LEAN Governance Model (“DELTA Team”), visibility tools and a commitment to LEAN project management, WUH was able to achieve a successful conversion. This case study highlights several proven strategies that contributed to the success of the project. Download the case study.